top of page

VENDOR AGREEMENT 2023-2024 TERMS

READ THOROUGHLY BEFORE SUBMITTING VENDOR APPLICATION & AGREEMENT BELOW

IMG_8234.jpg

VENDOR

MCSC has plenty of opportunities for local business owners, crafty artisans, and community organizations to reach our members at our monthly luncheons and events each year. 

The MCSC Vendor Relations Chair, with approval from the MCSC Board, may accept or deny any vendor. If you are accepted as a vendor, you must enter into a contract where the following will be agreed upon:

 

FEES:

Community Information/Non-selling: $0

MCSC Members: $20

Non-Members: $25

 

In addition to vendor fee, vendors much also purchase a lunch.

Lunch is $20 (except evening event, price TBD)

 

PAYMENT:

An invoice will be sent to you electronically once you are approved, to pay online. If you opt to pay by check, make checks payable to:

Marne Community & Spouses’ Club 

and mail to:

Marne Community & Spouses’ Club

ATTN: Vendor Relations                       

  PO Box 3119

Fort Stewart, GA 31315

 

RESERVATION POLICY:

Vendor reservations must be received no later than fourteen (14) days prior to the event. Reservations are not guaranteed until full payment is received and processed and a current “Vendor Contract and Agreement” is verified. Vendors will be emailed confirmation of reservation to the email address provided in the Vendor Application. 

 

Vendors offering similar services (i.e. make-up) may participate during the same event because their pricing and catalogs are different; however, only one vendor representing the same company (i.e. Avon) may participate at an event. Vendors from the same company may participate at a luncheon on a rotational basis at the discretion of the Marne Community and Spouses’ Club.  MCSC’s intent is that one vendor does not monopolize our events, giving all vendors an equal opportunity to present their business to our members. MCSC governing board members may not be a vendor at MCSC events. 

 

All returned checks will be charged a $30.00 fee, and the table space will be canceled immediately. 

PRODUCT GUIDELINES:

All food products must be made in licensed kitchens (unless clearly labeled on product), labeled, priced, packaged and displayed for resale.  Processing of any and all food products must comply with all state and federal regulations.

LUNCHEON MEALS: Vendors are invited to join MCSC members for lunch at the cost of the luncheon.  If you would like lunch, full payment must be included with your reservation fee. 

 

REFUNDS: 

If the vendor must cancel, the Vendor Relations Chair must be notified at least fourteen (14) days before the day of the event. Failure to do so will result in the forfeiture of all fees. Excessive cancellations may result in being removed from the approved vendor list. 

 

SET UP and CLEAN UP: 

Luncheons begin at 11 A.M. and run through 1 P.M. Set up time for vendors can begin an hour before luncheons, but must be completed no later than 15 minutes prior to doors opening.  Clean up cannot begin until after the event is complete. You are not required to remove any table linens from your table. 

 

DOOR PRIZE:

Vendors are required to provide MCSC with a full size product suitable for use as a door prize. The door prize (minimum retail worth $20.00) will be awarded at the luncheon. 

1. Please identify the door prize by attaching a business card to it. The card will remain with the prize when awarded. 

2. A receipt for the door prize will be given to the vendor on the day of the event. 

3. In your contract, please include the retail value of your door prize.

 

RECEIPTS: 

Vendors can obtain a receipt for their table fee from the Vendor Relations Chair or Treasurer  the day of the event. 

 

ASSIGNED TABLE SPACE:

MCSC reserves the right to assign all the table space locations and make table assignment changes prior to the luncheons. Vendors may not change their assigned tables.

 

LIABILITY:

The Vendor shall in no way hold MCSC responsible for broken, lost, stolen items, or damaged items due to fire, water or any other cause. Vendors, under franchise, are welcome to sell their products provided sales are in accordance with franchise guidelines. MCSC will not be liable for vendor violation of franchise agreements. 

ADDITIONAL NOTES & GUIDELINES:

We no longer require a MWR vendor license to sell at MCSC events.  Being an MCSC Vendor grants you the opportunity to sell ONLY at MCSC events.  You are not allowed to sell outside of Club Stewart or at any other location. As an MCSC Vendor, you may only sell at our event location, during our event. 

POST ACCESS:

Applying to be a vendor does not guarantee access to the installation.  Each vendor must obtain a pass to access Fort Stewart prior to the event.  

Vendor Agreement

Thank you for agreeing to become a vendor with the Marne Community and Spouses Club (MCSC). By completing this agreement you are requesting to be added to the MCSC Vendor Roster and will be invited to participate as a Vendor at our monthly Socials based on restrictions and availability. This agreement is for the MCSC 2023-2024 Board Year which runs from August 2023 through May 2024.

NEXT SOCIAL

NEXT SOCIAL

bottom of page